Perhaps a few stories illustrate the Activity and the SMart services better than a diagram and a general description. Here’s what the Activity can look like for our users:
You’re a musician in a band you’ve just set up with your mates. It’s going well, and you want to start invoicing for the gigs you do. You open an activity with SMart so you can do a single invoice for a gig. As the money comes in to the activity, you remunerate all your band mates.
Invoicing small amounts
You’re a guitar teacher, and on Mondays you do 5 classes with 10 kids in each. That’s 50 kids who pay you 7 euro each. You do a nice 350 euros on Mondays. But you’re not sure how you can declare this since there’s no one person you can invoice for your bookkeeping. You invoice through SMart: we ask you to keep a listing of all the kids you teach and how much they pay, but we don’t need you to sign a separate order form with each of them. They don’t receive an invoice either. It’s just a simple for them, and you now have a way to do this work fully declared and legal.
You’re a visual artist. You want to apply for a grant. To receive a grant, you need to be incorporated. SMart saves you that hassle: the Activity is a micro-structure within SMart, that allows you to use our registration number an VAT number. You can receive your grant through SMart.
You’re a dancer and you’ve gotten a grant that is being paid out to SMart for you. SMart can provide proof that you are correctly using the funding. Any money spent through SMart is spent in one of 3 ways: payment of fees or salary, reimbursement of expenses, or copyrights. Any organisation that will fund a SMart member can be sure that the money is correctly spent.
You’re a photographer, and you’re doing OK, but a new camera would really give your career a boost. However, it’s expensive and no bank will give you a loan considering you don’t have a monthly salary to count on since you work by the project. You ask for a lease with SMart: they know better than the bank what kind of money you earn and how often. For an low interest rate, you can buy your equipment, excl. VAT, and pay it off in installments until you do the final payment that makes you the official owner of the camera.
You’re a stage designer and you’ve agreed to do a job for a large festival. You have an order to prove that you’ve gotten the job, but the festival won’t pay until you’re done. You need to pay for all the set material in advance, but you don’t have the cash for that. SMart can provide micro-credits to help you buy the material you need and have you hold up until the job’s done, and the mutual guarantee fund kicks in.
You’re a dancer and you work through SMart on a regular basis. One day, during rehearsal, while you’re not under contract, you break your ankle. The accident insurance you got with your latest employment contract with us extends to your private life for a full year following the contract. The insurance will pay you a daily fee as compensation for the work you’re missing out on.
You’re a Belgian software designer, and you’re doing a job through SMart for a client in Austria. While eating a schnitsel in Vienna during your lunch break, someone steals your laptop. This is a job you’re invoicing through SMart so you’re covered by our theft insurance.
Mutual Guarantee Fund
You’re an illustrator, and you’ve made some pictures for a newspaper. You drafted a SMart contract with them, and SMart has invoiced the newspaper for your work. They’ve not paid the invoice. You get paid within a set amount of working days thanks to the Mutual Guarantee Fund that covers your pay even if your client isn’t on time with their payment.
You’re a playwrite and you’ve written a piece for a specific event. You want to invoice copyrights and draft a contracty that specifies how your piece can be used. SMart has copyright contracts and advisor that can help you determine what to invoice exactly. Your client in invoiced the copyrights and there’s a written trace of your agreement.
You’re a group of actors setting up a play. You open an activity together to avoid the hassle of setting up a company. You do a crowdfunding campaign to pay for your sound guy and the stage you’re renting. The sound guy and the stage owner invoice SMart for their work and the stage rent, and specifiy it’s for your activity. If they have VAT numbers, you get your VAT back. You pay the invoices by declaring them as expenses in the Activity.